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General Office Security

Many thefts and crimes against people occur during regular business hours and are usually perpetrated under the pretext of legitimate business. Offenses committed when the buildings are closed to the public often indicate laxity control of pass keys, security cards and alarm systems.

Investigations reveal that a large number of the crimes would not have been committed had office personnel been alert to strangers or taken a few simple precautions.

At all times and in all situations, Tenants should immediately complete the Incident Checklist provided in this handbook and advise the Management Office at 203-353-4028 of any security incident or emergency.

Remember that security depends on the cooperation and concern of each individual. Protect yourself and your assets.

  1. Never leave your reception area unattended. Do not allow visitors or couriers to pass beyond the reception area unless they are known to the receptionist who is aware of the nature of their business.
  2. Beware of the repairman attempting to pick up a machine for repair. Question the person, obtain identification and check with his office for verification.
  3. Never leave purses, wallets or other valuable items on or under desk. Keep these items out of sight.
  4. Do not keep cash or stamps in an unlocked drawer. Valuables should be kept in a safe, if available.
  5. Do not carry large sums of money. Do not leave your wallet in a jacket hung over your chairs or behind your door.
  6. Never leave a combination safe on a day-lock position. Thieves will always turn the dial back to zero if it is in a day-lock setting. Always spin the dial when locking the safe.
  7. Never allow visitor traffic in storage areas. Do not make storage rooms easily accessible from the main business area.
  8. Be alert to persons who enter an office under the pretext of seeking employment. Always keep applicants in your sight. Distribute applications while you phone your firm’s personnel manager.
  9. Immediately report all suspicious persons, peddlers, or others purporting to be canvassing to the Management Office or the security desk. Do not attempt to apprehend or detain these persons.
  10. Have your car keys in your hand when leaving the office so you may enter your vehicle quickly. Be sure to lock your doors once inside.
  11. Do not allow a person unknown to you to follow you into the building when entry is required by the ISS access card.
  12. Do not enter an elevator if it is occupied by a suspicious looking person. Simply walk away.
  13. Inspect the locking hardware on your office suite doors. Notify the Management Office if repair or replacement is necessary.
  14. Do not keep valuable or moveable belongings near doors. Record serial numbers of office equipment.
  15. Contact the Management Office if security system access cards or office keys cannot be accounted for or are missing.
  16. Report all lost security cards to the Management Office immediately so that they cannot be used by unauthorized persons.
  17. Always lock your door from inside when working late or early.
  18. Be certain that your employees who require after-hours access to the building are given ISS access cards.
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